Holy Trinity Catholic School Family Handbook 2024-25 13755 SW Walker Road Beaverton, OR 97005 503-633-5748
Purpose of the Student and Family Handbook The Student and Family handbook communicates expectations, policies, and procedures that are essential to creating a well organized, caring, and efficient school. When questions arise about the operations of the school, this handbook is the best resource. At Holy Trinity Catholic School our community is guided by our mission and organized around a triangle framed by our Catholic faith, our Holy Trinity values, and school policies and procedures.
Our school’s history Founded in 1962 with the purchase of 12 acres for Holy Trinity Parish, the community has seen remarkable growth and achievements. Through generous contributions from Cedar Hills and Aloha, a 20-acre parcel that was once a peach orchard was acquired, paving the way for Holy Trinity School. Construction of the upper floor of the two story school was completed in December, 1962 and the school opened its doors officially for the 1963-64 school year. That first year, under the direction of the Sisters of St. Mary of Oregon, the school had classes for grades Kindergarten through sixth grade. The first Mass in the temporary gymnasium-turned-church was celebrated on Palm Sunday 1963. Initially a mission, Holy Trinity Parish thrived under the leadership of Father Mai, who became pastor in 1965, serving 250 families. Subsequent pastors like Father O’Connell and Father Linehan oversaw significant developments, including the expansion of the school and the growth of parish membership to 1200 families by 1978. Under Father Linehan's guidance, financial stability was achieved, enabling the reopening of school grades and the reduction of building debt by 1980. Father Engle, pastor from 1980-1991, continued this success by paying off the original building debt and expanding school facilities, modernizing the church, and updating programs. Father John Waldron's tenure from 1991 onward saw the school achieving full accreditation and the completion of a new church in 2001. Father John McGrann and later Father Dave Gutmann, who served from 2004 to June 2022, fostered continued growth and vitality within both the parish and school. Enrollment has remained strong, reflecting the community's enduring commitment. In July 2022, Father Bill Holtzinger assumed leadership as pastor, continuing the legacy of Holy Trinity Parish's thriving community and mission.
PARISH AND SCHOOL MISSIONS AND VALUE STATEMENTS PARISH MISSION STATEMENT The parish mission is summarized by three words, Know, Grow, and Go. To know Jesus personally; grow that relationship; and go forth to make a difference in the world. KNOW We are committed to providing the necessary tools, support, and encouragement for each person to come to know God in a personal way. There is a huge difference between knowing about God, and coming to know God in a personal way. The ministry of Jesus was directed to show us how to do this and to make this possible. GROW Holy Trinity then provides many services helpful in allowing this relationship with God to grow towards greater maturity. Our liturgies, ministries, programs, school, and community are all dedicated to ongoing growth in our faith and in living that faith deeply and fruitfully. GO All of this leads us to go forth and make a difference in our community: in our families, workplaces, schools, neighborhoods, and everywhere we are. We seek to give God permission to use us and our interests, gifts, and skills for the building of his Kingdom. SCHOOL As a school community,we aim to create a school that embodies the principles of our faith, upholds our school's values, and strives to support every individual. We rely on our mission and values to guide us in every daily task, every decision, and our plans for the future.
MISSION STATEMENT We prepare students spiritually, intellectually, morally, and physically, for the world in which they live.
Collaborative structure of responsibility Archbishop The Archbishop, as the chief pastor of the Archdiocese, oversees the spiritual growth and overall development of the Catholic community. He is the authoritative teacher, guiding the faithful in their journey of faith and encouraging them to follow Christ. As the chief administrator, he ensures the effective implementation of Archdiocesan policies, supported by the Department of Catholic Schools. Pastor Under the direction of the Archbishop and according to canon law, the pastor bears direct responsibility for all parish activities, including the parish school. Acting as a religious leader and community builder, the pastor collaborates with the principal, faculty, parents, and parishioners to enhance the educational experience. He oversees the hiring of the principal and plays a crucial role in school leadership. Principal The principal holds a vital role in fostering a Catholic/Christian environment where values and learning flourish. By cultivating community among faculty and students, the principal integrates the school into broader religious and secular communities. Collaborating with parish and Archdiocesan stakeholders, the principal develops and implements policies and programs that support student growth and success. Faculty and staff The faculty and staff, along with students, form a supportive community dedicated to nurturing each student's religious faith, intellectual development, and personal growth. Administrative Assistant Supporting the principal, the school administrative assistant ensures the efficient operation of the school office and performs various administrative duties. Support Staff Other staff members contribute to the school's efficient operation according to their specific roles and responsibilities. Volunteers Parents are encouraged to actively participate in the school community through various volunteer opportunities, supporting educational initiatives such as playground supervision, fundraisers, and other school events. School Advisory Council (SAC) Comprising elected members, including the PTO president, the School Council provides guidance on long-term planning, budget advice, and policy recommendations to enhance school operations. Parent Teacher Organization (PTO) All parents are members of the PTO, which supports the school through fundraising, hospitality, assisting teachers, and organizing volunteer opportunities and parent education.
Daily Schedule Monday, Tuesday, Thursday, Friday Morning Extended Care (EC) 6:30 – 8:00 am School Doors Open 8:00 Morning Prayer 8:15 am Dismissal 3:05 pm Afternoon Extended Care (EC) 3:05 – 6:00
Wednesday Morning Extended Care (EC) 6:30 – 9::00 am Staff collaboration time 8:00-9:00 am School Doors Open 9:00 Morning Prayer 9:15 am Dismissal 3:05 pm Afternoon Extended Care (EC) 3:05 – 6:00 Parents who need to regularly drop students off before 8:00 am (9:00 am on Wednesdays) are expected to make arrangements for morning care. Holy Trinity provides Extended Care (EC) for a fee. At dismissal, please make every effort to have students picked up promptly. At 3:15 pm remaining students will be directed to Extended Care.
Academics Holy Trinity’s academic program is based on a collection of core beliefs. As a school, we believe:
We are called to educate the whole child: body, mind, and spirit
We provide a rigorous academic curriculum infused with the Catholic faith
We prepare students for success for their future as scholars, citizens, and service
We in the strong partnership of school and families
We are are community of faith where students grow in their love for God and each other
Curriculum Curriculum development is the responsibility of the principal and faculty guided by the approved Archdiocesan guidelines. The Archdiocesan approved standards and guidelines can be found on our school’s website. Our school faculty has the autonomy to define their own curriculum within their classroom and subject area.
Our Core Curriculum includes study in: Religion, English/Language Arts, Mathematics, Science, and Social Studies.
Enrichments to our curriculum include: Art, Music, Physical Education, and Spanish
Supplies and textbooks
Students are responsible for obtaining and maintaining basic school supplies not supplied by the school. Refer to the supply list for a complete list.
Middle school students are provided with a set of school supplies to support classroom instruction and study skills development. Families are charged a fee for these supplies at the start of the year.
Textbooks are provided for student use throughout the year. Lost books or damaged books will be replaced at the family’s expense.
Classwork and homework
In standards referenced teaching and learning, practice of academic skill is a vital part of the learning process. Students engage in class work every day that teaches content or reinforces skills tied to a specific learning standard.
Additional work may be assigned to work on or complete at home. The purpose of this work is to extend the learning process.
Long-term projects, cooperative activities, and presentations may be assigned assignments as part of the instruction process.
Late, incomplete, or missing work Policies regarding late work vary by grade level. Please check with your individual teachers to ensure you understand their late/missing work policy. Chronic failure to complete classwork and homework may require a conference with a student and his/her family to address the lack of work.
Standardized Testing Students complete regular assessments of academic progress through standardized testing. In accordance with the Archdiocese Holy Trinity Catholic School students in Pre-Kindergarten through 8th grade take the Renaissance Enterprise (STAR 360) assessment three times each school year. Each session lasts about 40 minutes covering math and language arts. Students in grades 5 and 8 will also take the Assessment of Child/Youth Religious Education (ACRE) annually to evaluate the quality and rigor of religious education at the school.
Academic support Our school aims to support all students effectively. Sometimes, extra support is strongly recommended based on their grades, STAR results, and teacher assessments.
For Pre-Kindergarten to 2nd Grade: Support needs are identified through ongoing evaluations by teachers and STAR tests, which assess literacy and math progress.
For 3rd to 5th Grade: Support needs are identified by ongoing evaluations and STAR tests. Specifically, students performing a grade level or more below on STAR tests or underachieving in academic subjects may qualify.
For 6th to 8th Grade: Support needs are determined similarly, with a focus on students performing a grade level or more below on STAR tests or achieving below 70% in two or more subjects like ELA, Math, Religion, Science, or Social Studies.
If students meet these criteria, our school provides tailored support. We have learning specialists for Pre-K to 8th grade and offer small group support during school hours for middle school students. Families are informed and involved before support begins.
For grades 6 to 8, maintaining passing grades is expected. Failure to do so may lead to reconsideration for the following school year, though exceptions can be made for students with special learning needs or in cases where it benefits both the student and the school.
Our middle school math students take various levels of courses based on their performance in STAR Math tests throughout the year. Specific criteria are available from the principal or middle school math staff.
Academic Honesty Holy Trinity Catholic students are expected to uphold high standards of academic excellence and integrity. Students must complete their assignments independently and cite any sources used in classwork, assignments, homework, assessments, or projects. If a student engages in academic dishonesty or assists others in doing so, they are required to redo the assignment or complete an alternate assignment to demonstrate their understanding. Such behavior also carries disciplinary consequences. Students in higher grades will sign an Academic Honesty agreement at the start of each year outlining the consequences of academic dishonesty. Violations of copyright laws or tampering with official academic records may result in detention, suspension, or expulsion.
Academic Probation Students showing serious academic deficiencies may be placed on academic probation. During a two-week improvement plan, their academic progress will be closely monitored and a plan developed in conjunction with the student’s family. Academic probation may be extended for an additional two weeks if needed. Prolonged academic probation may require conversations about retention in a grade level or possible departure from Holy Trinity. Promotion and Retention Promotion A student satisfactorily completing each grade’s work will be promoted to the next grade. Retention Teachers, in collaboration with the principal and parents, and potentially other advisory staff, may recommend student retention based on a comprehensive evaluation of the student's overall development. The decision is made in the best interest of the student. Ultimately, the final decision on retention lies with the principal. Educational Records and Directory Information
Review of Student Records Parents of students currently in attendance at Holy Trinity Catholic School may review the student’s education records. Parents wishing to review student records should make a request to the principal to do so. If the school concludes that the request is valid, the records(s) will be amended.
Release of Student Records Release of records to another school is arranged by the school to which the records are to be sent. Records will not be released if there are tuition or fee balances still outstanding.
Directory Information Holy Trinity Catholic School has designated a “opt-in” policy for the Family Directory. At registration in Alma, parents may opt-in to the directory. Parents are reminded to not share other families' contact information without permission.
Photo release Pictures of students will be used for means such as but not limited to, advertising for the school, educational purposes, used on our website, etc. Students’ names will not be attached with student pictures except in the yearbook. At the beginning of each school year, via Alma , parents may opt out and disallow their child’s photo to be used in the ways listed (child’s photo will still appear in the yearbook unless specified).
Emergency Disclosure of Information The school is required by law to disclose personally identifiable information from a student’s education record to law enforcement, child protective services, health care professionals and other appropriate parties in connection with a health and safety emergency if knowledge of the information is necessary to protect the health and safety of the student or other individuals.
Grading Standards referenced grading Holy Trinity uses a Standards Referenced Grading (SRG) in all classes. Standards referenced grading focuses on reporting student progress on knowledge and skills students are able to demonstrate. Teachers draw on multiple and varied assessments of student progress to provide a complete picture of student academic performance.
Academic Progress & Report Cards There are three 12 week grading periods (trimesters) during the school year. Families are encouraged to monitor student progress through Alma. Teacher gradebooks are updated every two weeks. The list of scheduled updates is communicated with families and can be found on the school calendar. Families receive a formal report card at the conclusion of each trimester. Parents or teachers may request conferences at other times throughout the year as necessary.
Conferences Scheduled by School Parent/Student/Teacher Conferences are held three times during the year. The purpose of each session is a bit different.
Fall conferences take place over two days (1.5 school days) and are open to all families.
Winter conferences take place on one day and are generally guided by teacher requests to families.
Spring conferences take place on one day and are focused on students who need coordinated support for the rest of the year.
Requested by Parent Parents desiring longer conferences than those scheduled by the school or parents who wish to meet with the teacher at times throughout the year are encouraged to call or email the teacher to arrange an appointment. Guidelines Conferences are a chance for families and educators to work in partnership to support student academic growth and success. Our school values call us all to be as courteous, collaborative, and open to growth.
Attendance Strong, consistent attendance is vital to the success of every student. Our shared attendance expectations are that students attend regularly; are on time to school; and engage for the full day. The procedures and policies that follow are designed to foster strong communication between families and the school in support of strong student attendance.
Regular attendance The school calendar provides for extended weekends throughout the school year. Families are encouraged to schedule trips or family outings during these times and eliminate the need to interrupt the learning process.
Absences
Illness Students who are ill should remain at home and should be fever free for 24 hours before returning to school. Students who are sent home during the school day with a fever will not be allowed to return to school the next day as this would not allow for the 24 hour protection of the entire school community.
Appointments Families are encouraged to schedule appointments outside school hours as possible. For medical appointments during school hours parents are asked to call the school in advance or provide a written note upon return. For appointments during the day parents are required to sign out students. If a student returns to school during the same school day, he/she must be signed back into school in the office.
Attendance calculation Absences lasting 3 ½ hours or more are counted as absent for ½ a day. Three (3) early withdrawals each of which are less than 3 ½ hours are considered a one-half day absence.
Excessive absences Absences totalling (30) days or the equivalent of 30 days including tardies, may be cause for a student being retained in the current grade for another year.
Communication about absences and appointment
When a student is absent from school, a parent must call the office by 10:00 AM each day of the absence. If the office does not receive a call, a parent will be contacted. This is to ensure the safety of our students.
For short absences, parents are asked to let teachers know in advance.No assignment will be given in anticipation of vacation.
Work missed during illness
Missed assignments are the student’s responsibility. When absent, students and families should check Google Classroom or teacher emails for work missed. Students have one day for each day of absence to make up the missed assignments, quizzes or tests.
When a student is absent for three or more days due to illness, a parent may call the school office before 9:30 AM to arrange for homework assignments.
Arrangements for assessments missed due to illness are to be made with individual teachers. Missed assessments must be completed within one week of the original test date. Due to the educational advantage of returning graded tests in a timely manner, students may not take the exact assessment given during an absence.
Work missed during vacation Families are encouraged to schedule trips or family outings during school breaks and long weekends. Missed assignments during vacations are the student’s responsibility. They can check on Google Classroom for assignments missed during vacation or receive missed work upon return to school. Teachers are not required to give make-up tests or assignments for absences due to vacations.
Late/tardies
School begins at 8:15 (9:15 on Wednesdays). Classes begin immediately after morning announcements so it is essential students are in class and ready to start as the day begins. Students who arrive after the start time are late. Students who arrive late must be checked in by a parent/family member, in person, in the office.
Excessive tardiness (multiple times in a week) will be addressed by the principal with famlies.
Campus Safety Campus safety procedures Holy Trinity follows the Standard Response (SRP) protocols as coordinated by the I Love You GuysFoundation. This is the same protocol used by surrounding school districts. It is a “ uniform, planned, and practiced response to any incident. It rationally organizes tactics for response to weather events, fires, accidents, intruders and other threats to personal safety. The SRP’s development is ever-evolving, created with extensive collaboration between experts such as first responders, public safety, school, districts, and communities. Its tactics are data-driven, researched and based on experience and contemporary practices” (Iloveyouguys.org). Safety drills Fire, Earthquake and Safety drills are conducted routinely during the school year. Practicing drills prepares staff and students to be ready to respond to any safety event. Drills are also required by state and city ordinance. During these drills the students are expected to follow the procedures they are taught and follow staff for directions. Emergencies
Emergency InformationIn emergencies, information may be released to appropriate persons if it is necessary in the judgment of the principal or his/her designee to protect the health or safety of the student or other persons.
Emergency Information Card All families must fill out their emergency information as part of the family profile through Alma . Please be sure to update any changes to the information throughout the year.
Emergency Kits Each classroom has an emergency kit for teachers to use when necessary. Each child also needs to supply an individual emergency kit to be kept in the classroom. It should contain: 2 individually wrapped helpings of protein (jerky, peanuts, etc.), 2 individual servings of prepackaged juice drinks or water, 2 granola bars or similar snacks, 2 lollipops or sweets, 5 individually wrapped hand wipes, 1 pocket-sized package of tissue, 1 packaged space blanket, Student’s emergency information, Small family picture (for identification if necessary)
Arriving and Departing Most of our students arrive and depart by car. If your child will be getting to school or home in another way, (e.g. walking, riding the bus, riding a bike, etc.) the school office needs parents to complete the webform in Alma Start titled “Walk Home Permission Form”. No student may leave the school grounds during the school hours without permission. Written authorization must be presented at the school office. The school accepts no responsibility for any child who leaves the premises without written permission. Any student who leaves without permission will face disciplinary action.
Bicycles should be parked in the bicycle rack and locked. Students are not permitted to ride bikes or use skateboards during school hours including the time just before and immediately following the school day. Bicycle riders must walk their bikes in the parking lot at all times. Helmets, as required by law, must be worn while riding bikes. Skateboards/scooters can be brought to the student’s classroom for safe keeping during the day. They may not be accessed until dismissal.
Morning drop off Cars enter via either Walker Road or the Park Avenue entrance and pull all the way up to the sidewalk in a single file line to drop off students. DO NOT CREATE TWO LANES
Afternoon dismissal
Zones for dismissal: Pre-K students (plus any older siblings) pick up at the classroom. Kindergarten and 1st grade (plus any older siblings) pick up on the south side of the school (enter off Walker). Grades 2-8 are picked up on the north side of the building (enter off Walker or Park). Students in grades 2,3,4 wait inside until a family member or car arrives to pick them up. A staff member radios for the student(s) by name. Grades 5-8 line up outside for afternoon pickup.
Traffic flow: Cars enter via either Walker Road or the Park Avenue entrance and pull all the way up to the sidewalk in a single file line to pick up students. DO NOT CREATE TWO LANES
Drivers who want to come inside for student pick-up are asked to park their vehicles in the parking lot (not along the curb) and escort their children across the parking lot using the marked crosswalk.
Visitors After 8:15 am (9:15 am on Wednesday) and before 3:05 pm all visitors (including parents) must stop by the office to sign-in. All visitors will sign-in and be given a visitor tag to wear while in the school. Students from other schools may not visit during the school day without prior permission of the principal. Parents may not “drop off” non-attending students. The school grounds are private property. No person may be on the premises or remain thereon without permission. Persons on the premises are expected to conduct themselves properly and in accordance with the school rules. School Closure In case of inclement weather, Holy Trinity follows the Beaverton School District for closings or late starts so it is important that you check the local newscasts (TV and radio) for information specific to Holy Trinity School. School closure and delay information will also be emailed out via the Alma email system. During a prolonged school closure the education of each student will continue with virtual/ remote/e-learning. The remote learning plan will be shared with staff and families in advance of the closure, if possible. Custodial Rights It is the responsibility of the parents to share any official custodial information decided through the courts. Official custodial agreements will be kept in a confidential file in the office of the principal. In the absence of any court document, the school will view each parent as having full legal custody of his/her child. In the absence of a court order to the contrary, non-custodial parents have the right to receive records about their child’s academic progress or lack thereof. It is a great benefit to the child to have both parents involved in his/her education. Cooperation with the Authorities It is the policy of the school to cooperate with fire, police, health and other government authorities to the extent allowed and required by law, in accordance with the school’s duty as a member of our community. This may require reporting serious misconduct in some instances. All staff must comply with laws related to reporting of Child Abuse/Neglect or be liable to fines and/or loss of certification. Weapons Policy Any student in possession of a weapon will face immediate disciplinary consequences up to and including expulsion from school. In addition, the principal who has reasonable cause to believe that a person while in school or grounds adjacent to the school is or within the previous 120 days has been in the possession of a firearm or destructive device shall report the person to a law enforcement agency. For the purposes of reporting, a weapon is defined as but not limited to a firearm, a knife or similar instrument (other than an ordinary pocket knife or one used for eating/cutting food), mace/tear gas/pepper spray, a club bludgeon or similar instrument, or a deadly or dangerous weapon. (ORS 166.360)
Student Health Health Records Please inform the principal of any physical or emotional condition or disability that might impact your child’s performance in school. Teachers will be informed in a confidential manner. Immunizations Oregon law requires that every child between the ages of 5 and 14 years entering into any Oregon public, private, or parochial school for the first time must have received all of the required immunizations or meet one of the exceptions listed on the form supplied by the school. Out-of-state transfer students are given a 60-day grace period to obtain their immunization records or to initiate immunizations. Insurance Some form of accident insurance must cover all students during the school hours. Beginning in fall, 2006, the Archdiocese required all schools to pay for insurance for each child enrolled. Insurance information is communicated each Fall through the weekly newsletter (Monday Minute). Allergies Holy Trinity Catholic School acknowledges the importance of allergies among school children and welcomes all students with allergies. The school promotes their full participation by maintaining a clear policy that is understood by staff and students. Teachers and new staff receive training on allergies from the school nurse, who undergoes specialized training and updates regularly.
Asthma/Allergy Medication Immediate access to reliever inhalers and Epi-Pens® is crucial. Parents are required to provide a labeled spare inhaler/Epi-Pen® to the school. These medications must bear the child's name and be stored in the school office. Parents are responsible for ensuring that all medications are current and not expired.
Record Keeping At the start of each school year or upon enrollment, parents submit their child’s medical records. This information populates the school's asthma/allergy registry, accessible to all staff. Parents must notify the school of any changes in medication during the year.
School Environment Holy Trinity Catholic School strives to maintain an environment favorable to students with asthma or allergies. Chemicals potentially triggering allergies are minimized in Science and Art lessons. However, the school does not claim to be allergen or peanut-free.
Food Allergy Policy The school recognizes the severity of life-threatening food allergies and welcomes students affected. To minimize allergic reactions, Holy Trinity Catholic School implements a system-wide procedure for addressing life-threatening allergies, including maintaining Emergency Action Plans for affected students. Classrooms with such students are designated peanut-free or free of identified allergens during lunch. The cafeteria is not entirely peanut-free.
Classroom Teachers must be familiar with the Emergency Action Plans for students in their classes and follow emergency protocols as outlined. In suspected allergic reactions without a known history, the principal is notified, and emergency medical services are contacted immediately. Communication tools are readily available between classrooms and the principal’s office.
Education and Hygiene All staff, including substitutes, receive education on allergy risks. Parents of students with food allergies are encouraged to provide separate snacks for their children, stored in designated containers. Tables are cleaned with soap and water after food-related activities, and proper hand hygiene is promoted before and after handling food.
Field Trips Students with allergies joining school-sponsored field trips may face health challenges. The school accommodates these students and informs chaperones about their allergies. Although allergens may be present in less controlled environments, every effort is made to ensure a safe learning experience. Parents concerned about their child's health on field trips may choose to keep them at home for that day.
Medication This policy ensures the safe administration and management of medication at Holy Trinity Catholic School, promoting the well-being of all students. Holy Trinity Catholic School recognizes the importance of administering medication to students when necessary to maintain their health and attendance. Parents must request medication administration through an Authorization for Medication Administration by School Personnel form, which must be completed and submitted to the school office along with the medication. Guidelines for dispensing medication The school can only administer medication prescribed by licensed personnel as required by Oregon law. For non-injectable medications, the following instructions from a physician are needed: - Student’s name - Medication name - Dosage - Administration time/frequency - Method of administration All prescription medication must be in its original container with a pharmacy label. Unused medication must be picked up by parents at the end of treatment or the school year; any remaining medication will be disposed of.
Prescription Medication and Injectables: Injectable medication requires written instructions from a doctor, including: - Student’s name - Medication name - Dosage - Administration time/frequency - Method of administration Staff members authorized to administer injectables must be trained under supervision of a licensed professional.
Non-Prescription Medication: Only FDA-approved non-prescription medications can be given, unless accompanied by a written order from the student’s provider verifying safety. Required information includes: - Student’s name - Medication name - Dosage - Administration time/frequency - Method of administration All non-prescription medications must be in their original packaging. Unused medication must be picked up by parents at the end of treatment or the school year; any remaining medication will be disposed of.
School and Family Partnership Communication School Communication A weekly newsletter (Monday Minute) goes out the first day of the school week from the principal. This information is sent via email through our student information system, Alma, and added to our school website at htsch.org. Teachers and other school groups (PTO, CYO, and Titan Run etc.) will also post updates regularly using Alma and their page on our website related to their classes/programs. Classroom communication: We strive to maintain a calm and efficient classroom environment.
Teachers will email regular updates for each grade level to keep families informed.
All visitors, including parents, are required to check in at the office, wear a volunteer or visitor badge, and should leave classroom and hallway areas by 8:15 a.m.
Messages to students should be reserved for emergencies. Parents should contact the school office and leave messages with the secretary. Teachers do not manage email communications during the school day. Parents are asked not to text their child during school hours, as all student phones must be turned off and stored in classrooms.
To minimize disruptions, classroom visits by parents must be approved by the principal and teacher in advance. Observations are limited to one hour per month and should not disrupt the student, classroom, or teacher’s daily schedule.
Issue Resolution: Constructive feedback aimed at improving our educational program is encouraged. Concerns about individual staff members should be first addressed directly with the staff member. If not resolved, parents should then bring the concern to the principal. If necessary, the matter can be escalated to the pastor.
Family participation in Holy Trinity Active involvement by our families builds community, supports the operation of the school, and serves as a model to our students. Below are some guidelines for family involvement. Share Points Holy Trinity’s Share Points program offers parents the opportunity to share in the Catholic education of their children. There are many opportunities throughout the year to earn share points. The PTO has sign-up sheets for many of the opportunities, or ask your child’s teacher or the office. We encourage you to share your time and talents with your school. Requirements: 20 points/hours per 2 parent family 10 points/hours per 1 parent family
Time: One hour of service earns one Share Point.
Talent: One hour of talent earns one Share Point. These units can be earned by volunteering for special projects such as painting, computer support, and miscellaneous construction.
Treasure: This last category is in regards to money, or goods that the parish or school would otherwise have to purchase. Each family may choose to donate $25.00 per Share Point. Any family who does not wish to meet their Share Point obligation by volunteering their time may choose to pay $25.00 per Share Point to Holy Trinity School.
Verification of Share hours Families use the Track it Forward App to verify hours for the Share Hour requirement. The link can be found on the school website.
Volunteers
Background Checks All school volunteers must complete a Volunteer Sign-Up sheet while on campus and undergo mandatory background checks, CASE Training, and SB 155 sexual misconduct verification as required by the Diocese.
Eligibility and Training Volunteers in any school program or activity must pass a background check. Those with adult criminal convictions are ineligible. The school reserves the right to decline or withdraw a volunteer's services if it serves the school's best interests. Volunteers working with children must complete Called To Protect Safe Environment Training, offered multiple times per school year. Contact the school secretary for details.
Volunteer Code: Volunteers contribute to student development and school enhancement in various roles such as School Advisory Council, PTO, Art Literacy, classroom support, lunch programs, and more.
Values and Conduct Volunteers uphold Catholic moral teachings, respecting the school’s mission, parish, and Archdiocese. They maintain confidentiality and treat everyone with dignity. Any conflicts with students are promptly reported to supervising teachers.
Dress Code: Volunteers are expected to dress modestly and neatly, reflecting the values of the school community.
School Advisory Council (SAC) In the Archdiocese of Portland, all school councils are advisory in nature. A school advisory council participates in decision-making by formulating and adopting, but never enacting policy, in designated areas. Please contact the principal for more information on SAC and its role.
Parent Teacher Organization (PTO) All parents are members of the Parent Teacher Organization. The PTO’s responsibility is to assist with fundraising events, provide hospitality, assist the teachers as room parents and coordinators, and to provide opportunities for parent education and family socials. There are many events and ways to support the school and your child’s class. PTO opportunities are communicated via email and Track If Forward sign ups.
Room parents/volunteers Room parents play important roles in supporting teachers with celebrations and events throughout the year. Only three days are celebrated with parties: Christmas and Valentine’s Day. Each designated classroom parent coordinates these parties. Halloween parties can be added at the teacher’s discretion. Note: Out of School Party Invitations Out of respect for all students, invitations are not to be brought to and/or distributed at school.
Playground Rules and Volunteering Students have multiple scheduled recesses each day. Holy Trinity Catholic School teachers are the main supervisors of students. Parents are encouraged to volunteer for Recess Duty as a way to support the school and fulfill SharePoint requirements. Teachers and playground supervisors review the rules with students. Enforcement of playground rules and behaviors is the responsibility of the school staff members assigned to playground duty. Parent playground volunteers play an integral role in providing a safe playground environment by serving as “additional eyes and ears to ensure student safety,”. School staff are responsible for any disciplinary actions during recess.
Tuition Holy Trinity School is funded by tuition, parish subsidy, donations, and volunteer activities. Since tuition covers only part of the total cost of education for your child, the parents must involve themselves in many activities to help the school, including fund raising projects and personal commitments. Active, supportive parishioners receive a subsidy to their tuition from the parish. Catholics from other parishes must request a subsidy from their pastors annually. (Forms are available through the school office.) Current tuition information may be found on our school website HERE.
Registration fees All returning families pay a $220 registration fee. All new families pay a $550 fee ($220 registration, $330 toward tuition) All Registration Fees are NON-REFUNDABLE. The fee is entered into FACTS as credit on the first tuition payment Total tuition A family’s total tuition cost is calculated by adding tuition rates per student and then subtracting any credits (registration fee credit, tuition assistance). Full cost of education. Families who are able to pay the full cost of one year of Holy Trinity Education are encouraged to do so. A receipt for a charitable contribution will be provided for the difference between the full cost of education ($12,000) and the applicable tuition rate. Participating Parish Status As a registered parishioner at Holy Trinity Parish, Beaverton, OR, the parish assumes that you attend Mass regularly and contribute to the parish, according to your means, by donating your time, your talents and your treasure. The parish therefore subsidizes school tuition for the children of active parish members.
Tuition Payment Options:
Pay in full by August 1, 2024
Enroll in the FACTS® Tuition Management Service. Payments begin in August 2024.
Pay tuition over 10 months via personal check, money order, or automatic deduction. Your enrollment form to FACTS® must be returned with your registration.
Please note that you may pay in full for one child and utilize FACTS® for another.
FACTS® Tuition Management Service Overview There is an annual non-refundable administrative fee for enrollment in the FACTS® program per family. This fee will be added to your tuition, collected by FACTS® – please do not make this payment to the school. Withdrawal Policy
Families must notify the school in writing if a student is withdrawn from the school. Registered students who withdraw before the first full day of school are responsible for 1/3 of the full tuition amount.
Registered students who withdraw during the school are responsible for tuition according to the chart below:
Between first day of school and December 15
Half of the full tuition amount
After December 15
Full tuition
Please address all tuition questions to the school Principal or school Business Manager. Tuition Assistance Tuition assistance is available through both the Archdiocese and the school for active Catholic Church parishioners. Application for Tuition Assistance is available in February through FACTS (Factstuitionaid.com) and due at the Archdiocese in March. All assistance for the following year is assigned in June. In emergency cases, please contact either the principal or the pastor.
Late Payments Tuition payments 2 months or more past due are subject to a $25.00 cumulative late fee [additional $25.00 late fee per month, or any portion thereof, until tuition is current or alternative arrangements have been agreed to by the principal and/or pastor]. The school reserves the right to do any of the following with regard to the payment of past due accounts for which no payment arrangements have been made:
Withhold grade reports
Withhold student records for transferring students
Deny a student enrollment for the following semester
Deny a graduating student participation in graduation ceremonies and/or withhold a diploma
Student services and expectations Athletics Students have the opportunity to participate in sports through the parish-sponsored CYO program. Various sporting activities such as football, baseball, lacrosse, swimming, volleyball, basketball and track are organized under the directions of volunteer coaches and are open to students in grades 1-8. Players are taught fair play and good sportsmanship as well as leadership and the importance of the team concept. Parents are responsible for paying fees. Contact the Athletic Director for information. All coaches, players and spectators are to demonstrate the Catholic values and behavior laid out in this handbook and the CYO Sports Manual. Lockers Middle school students are assigned a locker for storing clothing and textbooks. In order to maintain a quiet atmosphere for class, students are allowed to go to their lockers only at specified times. Lockers may be decorated on the inside only. Decorations are removed by the student prior to the end of the school year. Students are highly encouraged to lock their lockers at the end of the school day and over weekends and breaks. Holy Trinity Parish is an active parish with many weekend events. Holy Trinity Catholic School is not responsible for lost or broken items due to an unlocked locker. The school has the right to open student lockers at any time without probable or reasonable cause. Lost and Found Every article of clothing should be marked with the child’s name, especially uniforms and sweatshirts. Lost and found articles are taken to the Lost and Found bin outside the uniform closet. If articles (other than school uniforms) are not claimed within a reasonable amount of time, they are given away to a charitable organization. School uniforms will be added to the uniform closet for circulation.
Lunchroom processes and Lunch service
All students are expected to eat their own lunch everyday- no sharing with others. If a student has forgotten to bring lunch parents are called to bring one. If a parent is unable to bring the lunch to school, students are given an emergency lunch. If this is abused, parents may be charged an additional charge for the emergency lunch.
Lunch service is provided by an outside company that Holy Trinity Catholic School contracts with. Hot lunch is purchased in advance through the lunch program’s ordering site. Each month, a menu is available online with the due date for ordering period.
Birthday Observances Every student's birthday is recognized in the school announcements. Classroom celebrations of student birthdays are at the teacher’s discretion. If treats are allowed by the teacher they are to be small, store bought, allergen free, and pre-packaged with ingredients listed on the package.
Cell Phones Students are not allowed to have access to cell phones during the school day. If a student needs a cell phone for after school the cell phone must remain off or in airplane mode for the entire school day. Students are not allowed to check their phones during the school day. Cell phones found on a student’s person or being used during the school day will be taken and returned to the parent(s)/guardian(s) at the end of the school day. The administration reserves the right to search the contents of a confiscated cell phone. Uniforms The purpose of our school uniform is to promote a sense of unity, school pride, belonging and equality while setting an appropriate tone for the learning environment. We believe that the school uniform fosters and supports positive behavior, discipline, and traits which are conducive to individual and school development. It is our goal that the school uniform helps to build a sense of school spirit, nurtures cohesion, and aids students to understand how to dress appropriately and appreciate the importance of presentation. Students are expected to wear the prescribed school uniform at all times. Proper dress is the responsibility of both the parent and the student. Uniforms will be worn beginning the first day of school through the last day of school (including field trips, unless otherwise noted). All uniform components can be purchased at Dennis Uniform, Lands End uniform, Tommy Hilfiger uniform. Non logo’d and plaid pieces can be purchased at any store as long as the items meet uniform requirements. Boys’ Uniform Pants or Shorts ● Navy or khaki uniform pants/shorts (Dockers style; no cargo, jogger or corduroy pants) ● Dark colored belt with small modest buckle (belt is optional) ● No sagging pants allowed ● Shorts must be no shorter than 2 inches above the top of the knee Shirt ● White, Red, Navy “polo type” shirt with a logo, collar, short or long sleeved ● White undershirts may be worn but with no logos or prints showing through ● Uniform shirts must be tucked in at all times Sweatshirts & Sweaters ● Dennis Uniform red or navy quarter zip sweatshirts with the school logo ● CYO team and school club sweatshirts: Spirit wear will be allowed as long as it is from your Holy Trinity school team or club and worn appropriately every Friday ● A red or navy sweater or vest, purchased from Dennis uniform, may be worn Socks ● Red, white, navy, or black socks must be worn at all times ● Socks should have minimal design and all designs must be in school colors ● Tights and leggings must come down to the ankle and/or cover the foot and must be in solid school colors (red, white, navy) with no patterns or logos ● No lycra or other “shiny” fabric is allowed Shoes ● Practical, closed-toe, closed-back, and designed to stay on the feet all of the time ● Students should wear shoes that allow them to be safely active on the playground ● Boots and heels are NOT allowed (exceptions will be made for days with snow) Outerwear ● Non-uniform jackets, sweatshirts, sweaters, and/or hats may be worn outdoors, but not inside during the school day Accessories ● Boys may not wear earrings or other piercings ● Students may wear “non-smart” watches or activity trackers and they must not be able to send/receive calls/messages nor able to access the internet Hair ● All boys must have modest hairstyles of reasonable length and natural color ● Hair length should be above the student’s eyes in the front and reasonable on the sides and in the back to the discretion of the school faculty
Girls’ Uniform Pants or Shorts ● Navy or khaki uniform pants/shorts (Dockers style; no cargo, jogger or corduroy pants) ● Dark colored belt with small modest buckle (belt is optional) ● No sagging pants allowed Skirts, Skorts & Jumpers ● Skorts/Skirts: Pre-K – 8thgrades may wear navy, khaki, or Hamilton plaid from Dennis ● Jumpers: Pre-K – 5thgrades may wear a jumper only in Hamilton plaid from Dennis ● Shorts, skorts, and skirts must be no shorter than 2 inches above the top of the knee ● Shorts worn underneath should not show below the skirt or jumper Shirt ● White, Red, Navy “polo type” shirt with a logo, collar, short or long sleeved ● White undershirts may be worn but with no logos or prints showing through ● Uniform shirts must be tucked in at all times Sweatshirts & Sweaters ● Dennis Uniform red or navy quarter zip sweatshirts with the school logo ● CYO team and school club sweatshirts: Spirit wear will be allowed as long as it is from your Holy Trinity school team or club and worn appropriately every Friday ● A red or navy sweater or vest, purchased from Dennis uniform, may be worn Socks ● Red, white, navy, or black ankle or knee height, must be worn at all times ● Socks should have minimal design and all designs must be in school colors ● Tights and leggings must come down to the ankle and/or cover the foot and must be in solid school colors (red, white, navy) with no patterns or logos ● No lycra or other “shiny” fabric is allowed Shoes ● Practical, closed-toe, closed-back, and designed to stay on the feet all of the time ● Students should wear shoes that allow them to be safely active on the playground ● Boots and heels are NOT allowed (exceptions will be made for days with snow) Outerwear ● Non-uniform jackets, sweatshirts, sweaters, and/or hats may be worn outdoors, but not inside during the school day Accessories ● No bandanas or scarves may be worn during school day ● Girls may wear one earring per ear, no hoops, posts only that do not go below the ear 42 ● No make-up may be worn Pre-K-5 ● Makeup for 6th, 7th, & 8thgrades must be modest ● Nail polish of a neutral color can be worn ● Students may wear “non-smart” watches or activity trackers and they must not be able to send/receive calls/messages nor able to access the internet Hair ● All girls must have modest hairstyles of natural color ● Teachers must be able to see students’ eyes at all times ● All hair accessories (clips, bands, etc.) must be modest and not distracting to the learning environment and to the discretion of the school faculty
PE Uniform Students in all grades are required to have a pair of non-marking court shoes to remain at school and only for PE. ● Grades 5 – 8 must wear a PE uniform o Navy blue PE shorts with school logo from Dennis o Solid colored gray short sleeved cotton shirt with school logo fromDennis ● Grades K – 4 do not dress down for PE o Girls should wear shorts under their uniform jumper or skirt o Spandex shorts are permitted under their regular shorts Designated Free Dress Days Pants ● Students may wear properly fitting pants, sweats/warm-ups or shorts ● No torn or ripped pants, shorts, sweats are allowed ● No sagging or tight pants are allowed ● May not wear tights, spandex, yoga pants, leggings, etc. as outerwear ● Pajama bottoms are not allowed ● Shorts, skirts, and skorts must be no shorter than 2 inches above the top of the knee Shirts All shirts must be appropriate which means: ● No slogans or references to drugs, alcohol, sex, gangs, or weapons ● No spaghetti straps, low necklines, or tank tops ● Shoulders must be covered and sleeves should extend at least 3 inches down the arm beyond the edge of the shoulder ● Shirts do not need to be tucked in, but must be long enough so the midriff does not show, even with arms elevated or when sitting down ● No midriffs or underwear should show at any time Shoes ● Shoes and socks must be worn at all times ● Heels are not allowed
Students who attend school inappropriately dressed (uniform or free dress days) will be directed to the uniform closet to change. Consistent infractions may result in: ● Warning and parent notification ● Loss of free dress day privilege Graduation ceremony Graduation from middle school is marked by a simple and dignified celebration that gives recognition to the unique value of the Catholic education just completed. Graduation exercises usually take place a few days prior to the closing of school. Any non-school sponsored graduation activities need to be done outside of school time and off school grounds. Please do not bring any invitations or announcements to school. All tuition and other fees owed to the school must be paid in full by June 1stin order to participate in all graduation activities. The diploma and report card may be withheld from the graduating student still owing monies or fees. Graduation Attire Eighth grade students are expected to follow a dress code for special ceremonies. including during the final school day, the Commencement Mass and Graduation. Boys Nice slacks (no jeans), button up shirt with collar, belt, and dress shoes. The shirt must be tucked in (and remain tucked in) and no sagging or extremely baggy pants. A sport coat and tie are recommended but not required. Girls Nice pants (no jeans), a skirt or dress. Length needs to meet the free-dress code. If wearing a dress with shoulder length shorter than 3 inches, a jacket/sweater must also be worn. The dress must not have a low back or front. No cleavage or midriff is to show. Low heeled dress shoes are recommended.
Technology and Digital Citizenship Expectations
The use of various technology sources and devices is an integral part of the Holy Trinity Education. These tools are vital to students engaging fully in learning and preparing for their future. Digital Citizenship is the appropriate use of technology and online sources. It is a blend of opportunities and responsibilities that are outlined in the following expectations. Holy Trinity reserves the right to impose consequences for inappropriate behavior that takes place using any school provided technology (device and/or network). We expect our parents to be equal stakeholders in the implementation of our Digital Citizenship Plan. Online access and use Online electronic information services including, but not limited to, the internet and email are available to students in our school at age appropriate levels. Holy Trinity School will make every reasonable effort to protect students from any misuses or abuses as a result of their experiences with information services. However, a student is also responsible and must be continuously on guard to avoid inappropriate and/or illegal interaction while connected to the information services. Listed below are the provisions of this agreement. If any user violates these provisions, access to information services may be denied and the student may be subject to disciplinary action. Privileges
The use of the information system is a privilege, not a right, and inappropriate use will result in a cancellation of those privileges.
Individual classroom teachers develop guidelines on what is appropriate use for their subject area and/or classroom.
The principal may remove a user at any time deemed necessary or appropriate. The administration, staff, or faculty of Holy Trinity School may request that the principal deny, revoke, or suspend specific users.
Acceptable Use The use of any information services must, in the judgment of Holy Trinity School, be related to student education and research in accordance with the educational goals and objectives of Holy Trinity School. The student is personally responsible for compliance with this provision at all times when using information services. The student may not: ● Use, reproduce or transmit any material in violation of any federal, state or local laws. This includes, but is not limited to copyrighted material, threatening or obscene material, or material protected by trade secret ● Use the information services for any commercial or profit-making activity ● Use the information services to advertise a product or for lobbying or other political purposes ● Use the information to cyber bully another student on or off school premises
Use electronic information resources in violation of local, state and federal laws.
Network Etiquette and Privacy The student is expected to abide by generally accepted rules of network etiquette. These rules include (but are not limited to) the following: ● Be Polite: Never send, or encourage others to send, abusive messages; ● Use Appropriate Language: The student is a representative of our school. Never swear, use vulgarities, or any other inappropriate language.
Privacy: The student should not reveal his/her home address or personal phone number or the addresses and phone numbers of students or colleagues or any other personal information.
● Electronic Mail: Electronic mail (email) is not guaranteed to be private. Messages relating to or in support of illegal activities must be reported to school authorities. ● Disruptions: Do not use the network in any way that would disrupt use of the network by others. Personal Responsibility The student accepts personal responsibility for appropriate use and for reporting any misuse of the network to a teacher or the principal. Misuse may occur in many forms, but includes using a program(s) or game(s), visiting web site(s), or sending or receiving messages that indicate or suggest pornography, unethical or illegal solicitation, racism, sexism, inappropriate language as well as violating the provisions outlined below: acceptable use, network etiquette and privacy, security, vandalism, cyber bullying, and or internet service. The expectations for Technology Use and Digital Citizenship apply when students are on a school provided computer, iPad or using HT Wi-Fi and guest Wi-Fi through personal devices. When a student is at home or off campus it is the parent’s responsibility to enforce these expectations. Vandalism Computer vandalism is the intentional harming or destruction of school computer hardware and/or the school’s software and/or data of other user(s) or any other agencies or networks that are connected to the system. This includes, but is not limited to, uploading or creating of computer viruses. Vandalism may result in the loss of computer privileges, disciplinary action, and/or referral to law enforcement officials.
Social Media: Social Media is the collection of websites and applications used to create and share content related to social, interactive, and connective learning, including, but not limited to: video and photo sharing, social networking (Facebook, Twitter), blogs, wikis, podcasting, texting, web conferencing, or any other technology. When using social media, both on and off campus, students are expected to observe and follow all policies listed above.
Supervision and Monitoring: The school monitors the use of technology resources to help ensure that users are secure and conform with school policy. Administrators reserve the right to examine, use or disclose any data found on the networks or school provided devices in order to further the health, safety, discipline, or security of any other student or other person, or to protect property. They may also use this information in disciplinary actions and will furnish evidence of criminal activities to law enforcement. Bullying and Cyberbullying Holy Trinity Catholic School attempts to provide a safe environment for all individuals. Verbal or written threats made against the physical or emotional well-being of any individual are taken very seriously. Students making such threats (seriously or in jest or online) face detention, suspension, and/or expulsion. Cyber bullying is the use of the internet to threaten, name call or harass another individual. This includes, but is not limited to, use of email or chat rooms to spread rumors about another student, call someone a hurtful or obscene name or threaten harm against another student. Cyber bullying may result in the loss of computer privileges, disciplinary action, and/or referral to law enforcement officials. A Holy Trinity student found to be cyber bullying another Holy Trinity student on-campus or off campus/beyond school hours may face school disciplinary consequences. Personal Electronic Device Use by Students Students are not permitted to use portable electronic devices at school and are strongly discouraged from bringing them to the school. This includes smart watches, digital music players, personal laptop computers, headphones, and any Wi-Fi enabled device. With the expressed permission of a teacher, students may use an e-reader (Kindle, Nook, etc.) as long as the Wi-Fi is not used. Disciplinary consequences will be assigned to students who violate this policy. Discipline Everyone in the Holy Trinity Catholic School community, staff, students, and their families, share the responsibility of creating the school climate. As a school community we build a climate that fosters self-discipline, responsibility for one’s actions and respect for others and their property.
Staff provide the expectations for students, teach these expectations, and provide reinforcement when necessary.
Students are expected to behave with respect for the educational environment of the school, fellow students, staff, and families; and to demonstrate our Catholic values.
Families are called to honor and support our policies, procedures, and the privacy and confidentiality of individuals regarding matters of student discipline.
The purpose of discipline is to reinforce the expectations of the school and maintain an atmosphere conducive to learning and spiritual development. Additionally, discipline serves to support Holy Trinity’s mission to prepare students for their future by teaching responsibility, integrity, and an understanding of rules and expectations. At Holy Trinity our expectations and discipline processes are built on the triangle of our Catholic faith, our Holy Trinity values, and school policies and procedures. Our faith and values are the foundation upon which policies and procedures are supported.
Holy Trinity Expectations of Student Behavior A strong, healthy, respectful school community is supported by a set of clear expectations that are applied with consistency.
At the beginning of the school year students are taught/reminded of the expectations.
Teachers establish rules and procedures for their classrooms in accordance with overall school philosophy.
Students are also informed/reminded of expectations for areas outside of classrooms.
Holy Trinity’s response to acts of bullying/harassment Bullying or harassment are not tolerated at Holy Trinity. Staff address this behavior immediately, once it is reported. Harassment, intimidation, or bullying are defined as acts that:
Substantially interferes with a student’s educational benefits, opportunities, performance both on or off campus
Physically harms a student or damages a student’s property
Knowingly places a student in reasonable fear of physical harm to the student or damage to the student’s property
Creates a hostile educational environment, including interfering with the psychological well-being of a student
May be based on, but not limited to, the protected class status of a person
Expectations for students apply across many settings on campus:
Space Expectations Classrooms Set by individual teachers
Hallways Walk in an orderly line Maintain quiet and order Move directly to the destination
Cafeteria Use good manners Remain seated and relatively quiet Students eat their own lunch, no sharing with others Dispose of garbage, clear the table Line up in orderly manner and exit when dismissed
Restrooms Maintain the cleanliness of restrooms Wait patiently Maintain quiet and order
Playground Take turns Respect playground equipment Play respectfully, cooperatively, Support fellow students Return equipment at the end of recess
The Holy Trinity Discipline Continuum is a clear process for addressing student behavior that is not in line with school expectations. The Continuum provides opportunities for students to reflect on their behavior, learn, and change their behavior.
Minor infractions Minor infractions (classroom) Minor infractions in areas outside classroom (areas outside of classroom)
Most incidents or minor infractions take place in the classroom and are addressed quickly and effectively with the help of the school staff (teacher, aide). If the problem is serious or happens again, parents will be notified and asked to be a part of the problem solving along with the principal. Minor infractions that take place outside of classrooms are addressed by the supervising staff member. The staff member on supervision reports the infraction to the homeroom teacher and principal. If the problem is serious or happens again, parents will be notified and asked to be a part of the problem solving along with the principal.
Continuum of progressive responses Verbal Warning→Reflection Form→Detention→Conference→Contract
Verbal Warning– Involved: Student and teacher For minor infractions the student will receive a verbal warning from the staff member responsible for the student at the time of the incident (classroom teacher, supervisor on duty).
Written Warning using a Reflection Form–Involved: Student, teacher, parents,principal If a student’s behavior or action violates school policy, they will complete a Reflection form which provides an opportunity for students to consider their actions, and take the form home. Parents/guardians will be notified via phone call or email and are asked to sign and return the Reflection form. Reflection forms are returned to the principal for record keeping. Lunch/Recess Detention–Involved: Student, teacher, parents,principal
If the behavior continues or is serious enough upon the first infraction, the student may be assigned lunch and recess detention(s).
Students who receive three Reflection forms in an academic year serve a detention.
During a detention students eat lunch and spend recess under the direct supervision of a staff member in the building. Parents/guardians will be notified via phone call or email.
Formal Parent/Teacher Conference–Involved: Student, teacher, parents,principal If unacceptable behaviors continue, parents/guardians are notified and asked to meet for a conference with the principal and teachers (as needed). The goal is to support the student and to ensure clarity of expectations of proper behaviors.
Student Behavior and Support Contract–Involved: Student, parents, Principal If the unacceptable behaviors are not resolved with the above four steps, a behavior plan and support contract is drafted together with the student,parents/guardians, and Principal. The contract includes a narrative of the specific behavior incidents, previous interventions, and a clear plan of next steps. Teacher involvement is at the discretion of the principal. Serious Infractions
The following is a list of serious infractions that threaten safety and order in the school. These will result in immediate adult intervention, student removal from the group and may result in suspension Presenting a Physical or Psychological danger
Profanity
Severe disrespect
Bullying
Harassment physical, personal, or on social media
Making physical or psychological threats
Leaving school grounds without permission
Theft, vandalism
Out of control/unreasonable
Unwillingness to work with a teacher/adult
Unable to control him/herself either verbally or physically
Suspension–Involved: Student, parents, Principal (Pastor is notified) Suspension, the temporary prohibition of a student's attendance at school and school-related activities, is within the jurisdiction of the principal. Suspension may be invoked for a sufficient reason and ordinarily, will be limited to a maximum of 5 school days. Parents/guardians will be notified immediately of the suspension, and a conference between the parents/guardians and the principal will be arranged. Major Infractions The following is a list of major infractions that threaten safety and order in the school. These will result in immediate adult intervention and possible expulsion.
Fighting
Possession, distribution, or illegal use of drugs-prescription/non-prescription, any use of tobacco, alcohol, marijuana
Possession of weapon(s) on campus. For the purposes of reporting, a weapon is defined as but not limited to a firearm, a knife or similar instrument (other than an ordinary pocket knife or one used for eating/cutting food), mace/tear gas/pepper spray, a club bludgeon or similar instrument, or a deadly or dangerous weapon.
Acts, which, in the judgment of the school, endanger the moral, academic, or physical well-being of the student body.
Prolonged, repeated and open disregard for school policies, procedures, and rules.
Illegal acts as defined by law. The school may take disciplinary action regardless of whether or not criminal charges are brought.
Expulsion–Involved: Student, parents, Principal, Pastor (Archdiocese is notified) Expulsion is the permanent exclusion of a student from a school. Full credit will be given for all work accomplished by the student up to the date of expulsion. Parents/guardians will be notified immediately of an impending expulsion and a conference between the parents/guardians and the principal will be arranged.
Admissions Information Nondiscriminatory Policy Holy Trinity Catholic School admits students of any race, color, and national or ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students of the school. It does not discriminate on the basis of race, color, national or ethnic origin in the administration of its educational policies, admissions policies, or athletic and other school-administered programs.
Admission priorities As openings become available, the following priorities will be used to accept students to Holy Trinity Catholic School: 1. Members of Holy Trinity Parish 2. Members of other Catholic parishes 3. Non-Catholic students Age requirements
Children entering Pre-K must be four (4) years of age by September 1st.
Children entering Kindergarten must be five (5) years of age by September 1st. Students will be conditionally accepted into Kindergarten with full acceptance contingent on displayed readiness on the Kindergarten Round Up and Teacher Meet and Greet.
Admissions process Students seeking admission to Holy Trinity Catholic School are evaluated based on current standardized test scores and report cards. Requirements include: *Verification of active parish affiliation/stewardship *Health Records *Immunization Records *Birth Certificate (original) *Baptismal Certificate (Catholic applicants only) *Report Cards *Standardized Test Results *Record of IEP or 504 Plan (These must be presented at the time the application is submitted.) These are reviewed to determine whether the program at Holy Trinity Catholic School will meet the educational needs of the students. An interview and/or shadow day with the student is part of the admission process. Testing in some academic areas may be held for new incoming students in grades 3-8.
Non-Catholic students whose families accept the philosophy of Holy Trinity Catholic School will be accepted on a space available basis. Non-Catholic students are expected to attend all religious observances and be respectful of Catholic teaching, rituals, and tradition.
Senate Bill 155 Compliance In accordance with Senate Bill 155, Holy Trinity Catholic School has adopted policies to ensure the safety of all K-8 students. Holy Trinity administration will investigate all reports involving suspected abuse, or suspected sexual conduct by school employees, contractors, agents, and volunteers. Using processes outlined by the Oregon Department of Education and the Teachers Standards and Practices Commission (TSPC), all potential employees, contractors, agents and volunteers will complete a disclosure form and their previous employers will be contacted to verify information. Any reports involving suspected abuse, or suspected sexual conduct by school employees, contractors, agents, and volunteers will be shared with the appropriate law enforcement agencies for further investigation. Holy Trinity employees, contractors, agents and volunteers are mandatory reporters. For questions, please contact the principal. Senate Bill 197 Compliance In accordance with Senate Bill 197, Holy Trinity Catholic School has adopted this policy on teen dating violence, domestic violence, harassment in all forms, intimidation and all forms of bullying. In line with our mission to serve God and evangelize through words, actions and intent,
We firmly state that teen dating violence, domestic violence and all forms of harassment/bullying are unacceptable and are prohibited. Every Holy Trinity student and employee has the right to a safe learning and working environment. Harassment, intimidation, acts of dating and/or domestic violence and sexual harassment by students, staff and third parties toward students is strictly prohibited. Retaliation against any person who reports, is thought to have reported, files a complaint or otherwise participates in an investigation or inquiry is also strictly prohibited. False charges shall also be regarded as a serious offense and will result in disciplinary action or other appropriate sanctions. Students whose behavior is found to be in violation of this policy will be subject to discipline, up to and including expulsion. Students may also be referred to law enforcement officials. The principal and the pastor are responsible for ensuring that this policy is implemented. The school shall incorporate into existing training programs information related to the prevention of, and the appropriate response to, acts of harassment, intimidation or bullying, domestic violence, teen dating violence, and acts of cyberbullying. The school shall incorporate age-appropriate education about teen dating violence into new or existing training programs for students in grade 7 through 12. The school shall incorporate into existing training programs for staff information related to the prevention of, and the appropriate response to, acts of harassment, intimidation or bullying, teen dating violence and acts of cyberbullying. The principal shall be responsible for ensuring annual notice of this policy is provided in a student or employee handbook, school website, and school office [and the development of administrative regulations, including reporting and investigative procedures]. [Complaint procedures, as established by the school, shall be followed.] Posters will be posted in Middle School areas with resources and information. Right to Amend Holy Trinity Catholic School reserves the right to amend this Handbook. Notice of amendments will be sent to parents via the weekly newsletter or through e-mail communication. All parents and students must read and sign the Handbook Acknowledgement Form in Alma.
